Read the two columns in the July 2016 example
The July 2016 DATCP comparison covers applicator and business records under ATCP 29.33 and 29.21 and customer information under 29.22. The dated document describes combining both columns in one record, giving a copy to the customer and keeping a business copy. That is a description of its historical instructions, rather than confirmation of a complete current-law format. Retain which completed version was delivered so both parties can identify the same service if a question arises.
| Information group in the 2016 example | Business or applicator column | Customer-information column |
|---|---|---|
| Applicator | First and last name in the dated checklist | First and last name and license number |
| Customer | Customer name and address | Information addressed to the recipient |
| Treatment | Crop/site, precise location, date and start/stop | Corresponding treatment information |
| Product | Product identity and EPA registration | Corresponding product identity and EPA registration |
| Quantity | The stated amount-recording alternatives | Corresponding amount information |
| Additional items | Relevant mix/load location | Contact information, precautions, and label-copy information |
The table condenses the July 2016 example only. It does not classify a certification number as optional: the current status of that field has not been established in this review. Do not infer an exemption from its absence in an older form. Keep the applicator's full name, license reference and certification reference distinguishable in a proposed layout pending current-rule confirmation.
Read the example’s location instruction
The July 2016 example says the written location record must be understandable, accurate, and detailed enough for a person who did not observe the application to locate the site using only the description. It allows maps and diagrams. Prepare the location key before copying working names from field notes into the final register.
For an orchard or vineyard, connect the customer address to the actual block, row section, or other treated area description. Preserve that correspondence with the season. For a service covering several places at one property, describe what was treated and identify exceptions rather than relying on an undifferentiated whole-property label.
As an editorial review exercise, give a colleague the record and the map without an oral explanation. Ask them to point to the treatment location and describe the area excluded from the work, if any. Write down which abbreviation or landmark required explanation and improve the location key before the next treatment is recorded.
Use one complete quantity method
DATCP's July 2016 example describes two alternatives for recording the amount: concentration plus total quantity applied, or pesticide applied per unit area plus total area treated. Keep both parts of the chosen alternative. A concentration without an amount, or a rate without a treated area, does not express the complete pair shown in the example.
Design the worksheet with distinct quantity meanings. Read the product or mixture figure beside its unit and identify the area or total quantity paired with it. Preserve the source of a converted value when preparing a spreadsheet. Avoid treating the number of tank loads as a substitute for the amount description when it does not provide the stated data.
For an acceptance exercise, use blank headings to demonstrate where a concentration and total quantity belong, then compare them with the headings for rate and area. Ask the person transcribing the notes to explain which alternative the source record uses. Resolve a missing partner value with the applicator rather than inferring it from a neighboring job.
Identify a different mixing or loading location
DATCP’s July 2016 example includes the mixing or loading location where relevant. Keep the customer’s treatment site, business address and any separate preparation location distinguishable in your working record. Use a map reference or recognizable description rather than merging all places into a single billing-address field.
Customer timing and electronic delivery in the dated instructions
DATCP’s July 2016 example places internal application-record contents and customer-information contents in separate columns. Use that comparison to design a readable document, then identify the actual application, recipient and version supplied. Keep delivery evidence connected to the treatment.
The July 2016 example calls for immediate information where post-application safety precautions apply, and for landscape and structural residential applications; it describes a 30-day period for other applications. It says customers must consent to electronic notification before application. Its example also says precautions must reach the customer in time to take them. These are historical instructions in that document: current deadlines, exceptions and the required form of consent have not been established in this review. Obtain the current ATCP 29.22 requirements from DATCP before choosing a delivery procedure.
For a proposed office procedure, record how the customer receives information and who prepares it. Preserve any agreed communication arrangement with the client file. A completed export stored in the office and a document actually delivered to a recipient are different events; the filing system should make that distinction visible.
Keep your spray records in one place. Free to start.
Include relevant precautions and label-copy information
The July 2016 customer-information column includes post-application precautions, with examples such as preharvest and restricted-entry intervals and irrigation restrictions. It also includes a pesticide-label copy or notice that a free copy is available on request. Take the actual precautions from the product information used for the job instead of copying an example interval into a live service record.
Keep the label reference beside the exact product identity and the treatment. If the customer information is generated separately from the application register, compare the two outputs for consistency before dispatch. Preserve the full name of the applicator and the business contact details identified in the checklist so the customer can relate the information to the service provided.
Separate historical retention statements from current guidance
The July 2016 example describes two-year ordinary retention and three years for atrazine. This review does not establish the complete current legal retention categories from that old document. DATCP's live atrazine guidance, read October 27, 2026, instructs users to record each treated field on application day and keep records for three years; that is an attributed agency instruction, rather than an independent confirmation of the unavailable current ATCP 30.31 text.
A spreadsheet filter for the current season should not determine which older records are preserved. Keep a retention index describing the application year, category, and supporting documents. When moving data between software systems, include the location key and quantity dictionary needed to interpret the older register.
Use forms as layouts and the checklist as a comparison
The University of Wisconsin PAT application-record PDF provides a worksheet with treatment, product, applicator, weather, and other spaces. It is a university extension layout. DATCP's commercial comparison separately explains the record and customer-information contents. Use the worksheet for a layout exercise, then obtain current DATCP requirements before adopting it for operational records.
Before adopting a custom form, review a completed single-location job and a job with a separate loading location. Ask a colleague to identify the quantity alternative used, identify the customer communication arrangement, and find the dispatched copy. Keep a short correction log identifying the document and the specific field changed.
These are proposed implementation checks for the guidance above. Preserve the distinction between the farm's underlying application information, the contractor's business record, and the information provided to the customer. That distinction gives each person a concrete task in the handover and makes the stored file easier to retrieve later.
Use the extension worksheet's site instructions
The UW PAT worksheet permits attaching a map, including a map generated by spray-rig software. Its instructions say that a field-numbering system is accompanied by the farm plan in the record file. Preserve the map version or legend that explains the field reference instead of saving only the number.
Its site examples distinguish field corn, sweet corn, and stored corn. For a storage structure such as a grain bin or potato warehouse, the instructions identify whether it was empty at treatment. That level of description explains why a general crop label or property address can leave the actual site ambiguous.
The worksheet also tells users to record each product separately when two or more are tank mixed. During a review, compare the individual identities and quantities with the source note rather than assigning all material to a shared mixture nickname. Keep the registration information beside its corresponding product and preserve any quantity clarification with the applicator's original description.
For a worksheet trial, ask an unfamiliar colleague to locate the field plan, identify the specific crop or storage setting, and explain the product rows. Resolve the first unclear abbreviation with a written key. These are practical uses of the extension instructions, while the dated DATCP comparison helps explain the two document purposes. It is not a substitute for the current rule.
Calculation notes and a working record
Use the tank mix calculator to prepare quantity calculations and the spray record sheet guide to choose a printable worksheet or official form resource. Keep the preparation note attached to the treatment it describes.
Keep the 2026 rule change separate from an older form example
UW’s September 2026 update confirms that ATCP 29 changed in July 2026. Treat the dated DATCP worksheet as a layout reference; the September update does not establish the current recordkeeping status of a certification-number field. Preserve the issued credential reference alongside the applicator’s full name and license number so the person and qualification can be traced.
The university summary cannot by itself establish an all-product isoxaflutole retention rule. A current primary basis for that generalization has not been established in this review, so this page does not prescribe it. Preserve product identity and the applicable label with the archive index, and confirm product-specific retention requirements with DATCP. The separate Wisconsin atrazine guide routes to DATCP's atrazine materials.
For a useful form trial, select a field application, a contractor customer document and a treatment with a separate preparation location. Ask another office worker to locate the source note, quantity method, applicator, certification reference and dispatched version. Keep any correction tied to the document and source information. Use the nozzle chart guide for equipment interpretation and the US licensing hub for the qualification route.